• Tonya Pellegrini

Who needs a wedding planner?

Updated: Feb 14, 2019


What are the differences between a Full-Service Wedding Planner, a Partial Planner, Day/Month of Coordinator and, a Venue Coordinator?


A lot!


Without getting too wordy so, you stick with me to the end I’ll shed some light.


To ensure you get what you want and need within your budget and vision it’s important to know the levels of services.


Full-Service Wedding Planner

Ideally, a full-service planner should get on board right after an engagement and is responsible for all the details of your wedding planning as well as executing the big day.

Once your budget is defined a full-service planner will suggest vendors that compliment your budget, vision, and personalities. This is a crucial component of service, so you are not on a wild goose chase.

There is not much that a full-service wedding planner does not do right down to mailing out save the dates, invitations, managing your RSVP’s to assembling and delivering your guests welcome bags. But every planner is different so educate yourself, it’s important that they are extremely organized and have a good follow through so nothing falls through the cracks.




Partial Planner

A partial planner is usually hired to come on board and help with the planning process closer to the wedding day, from my experience partial planning is hired once a couple has done a lot of planning on their own already. A couple of reasons to choose a partial planner over a full-service planner include budget restrictions and a feeling the stress of the planning process so, they call in for some backup. For my clients this is not a canned service, I like to learn what their needs are, how I can help by taking tasks of their choice off their hands so they can enjoy the rest of the planning process and the day of their wedding.


Because you will be working so closely with full service or partial planner, they will really get to know you, your fiancé, family/friend dynamics, and your wedding day vision intimately.

I have found that the couples I work with on this level are my friends long before their wedding day and long after.


Venue Coordinator - Venue Bridal Assistant – Venue Planner

A venue coordinator, bridal assistant or venue planner is not the same as a full, partial service wedding planner or month of coordinator. They are invaluable with regard to your venue (brick and mortar building) and your happiness once you arrive, they however are not your wedding planner or month of coordinator of your entire day, from the time you get up for hair and make-up to your arrival at the venue.


And, if your wedding is “off-site” or destination; tented backyard, field or a barn location I can’t stress enough the importance of a planner.


The perfect scenario is your wedding planner and venue coordinator works together to deliver the most memorable day of your life.

Things to consider if you are on the fence about hiring a planner whether it be full, partial or month of.

A venue coordinator does not do; attend floral design meetings with you, go with you to your hair and make-up trial, and provide you with a timeline for hair and make up the day of your wedding, attend a bridal gown appointment, they do not mail our invites and collect RSVP’s, assemble and deliver your welcome bags, They typically aren’t taking calls, texts and emails with clients to handle dilemmas.

If the detail does not pertain specifically to your day at the venue, it’s typically not a venue coordinators responsibility.

Most venue coordinators are a part of a larger team and manage many other events in one weekend.

I want to note that a great venue coordinator is a wonderful asset, I value the events at locations I work with venue coordinators when we team up to deliver the best day for our clients.

My advice is to make sure you know what a venue coordinator roles are so you can decipher what other services you will need from the full, partial or month of offerings.


Day of Coordinator or Month of Coordinator as they should be called if they are truly able to deliver the services you desire.

There is no way a “day of coordinator” can jump in a day or so before your wedding and know all the expectations from the timeline, vendor load in, family dynamics, etc. Typically, a month of coordinator will work with you to develop a final timeline, communicate with all your vendors and be the first one to arrive and the last to leave.

If you are not having a full wedding planner or partial planner, I can’t stress how important it is to have a month of coordinator. Pulling together all the pieces you have worked so hard on. Handing it over to a professional to take care of you, your family and manage all the details to make sure your day is joyful and stress-free. The last thing you, your family or bridal party needs is to have vendors and guests asking you what to do or where to go.

A guest misses the shuttle, someone forgot their shoes or pants, lunch needs to be picked up, boutonnieres need to be pinned on the groomsmen, ceremony programs need to be placed out prior to guest’s arrival…the list goes on. Who will take care of this? Your month of Coordinator, that’s who.

Worth every penny and most times couples don’t really know how important until about half way through their wedding day.

#pellegrinievents

#destinationwedding

#weddingplanner

#dayofcoordination

#monthofcoordination

#saratogaweddingplanner

#weddingvenue

#engagement

#weddingwelcomebags

#weddinginvitations

#hireaweddingplanner

Follow along on social media @pellegrinievents


64 views

Adirondacks • Albany, NY  • Berkshires • Bolton Landing, NY • Cooperstown, NY • Hudson Valley Region  • Lake George, NY • Lake Placid, NY •  Saratoga Springs, NY • Troy, NY  • Vermont

Tel: 518-928-5808

tonya@pellegrinievents.com

Pellegrini Events 2015

  • White Facebook Icon
  • White Instagram Icon
download-1.jpg